Join us and become part of the team…..

JOB TITLE
Office Manager

REGION
Plymouth Office

COMPANY PROFILE
Stratton Creber Commercial is a leading and long-established West Country firm of Chartered Surveyors with offices in Plymouth, Truro and Exeter.

MAIN PURPOSE OF JOB
Stratton Creber Commercial has an immediate opportunity in Plymouth for an experienced Office Manager to join our Plymouth team. The successful candidate will be responsible for all in-house administrative duties, health and safety, general administration, staff training and ensuring compliance with all aspects of Anti-money laundering (AML) legislation and GDPR.

We are seeking a self-motivated, enthusiastic, committed and professional individual to join our friendly team. The successful candidate must have exceptional administrative skills together with a good understanding and knowledge of IT processes and be proficient in Microsoft Office. You will be responsible for all in-house administration duties, reporting directly to the Managing Director. In addition, you will also work closely with the Company Secretary, who is also based in the Plymouth Office.

This is a full-time, permanent position, you will be an integral part of the company, responsible for managing all office processes and procedures in order to ensure organisational effectiveness and efficiency. You will undertake a wide range of administration, including, being the first point of contact for visitors and clients to the office, organising office supplies and equipment, maintaining telephone system, including company mobile phones, arrangements for all office facilities to be maintained, the main point of contact for contractors, coordinating any queries, maintenance and repairs, ordering and allocation office supplies, supporting IT processes and procedures, to include, issuing of all IT equipment and maintaining documentation.

Please note this is not a remote working position, staff are required to work in the office.

The duties of the role will include (but not necessarily be limited to):-

• General office management/administration tasks
• Answering phone calls, redirecting them where necessary and undertake occasional receptionist duties
• Overseeing and allocating work, liaising with other office colleagues and offices, to assist in the delivery of administrative support
• Support and facilitate the completion of regular reports
• Raise invoices using Sage software
• Audio typing
• Prepare and disseminate correspondence, memos and forms
• Develop and maintain filing system, records and company database
• General secretary to the Managing Director
• Drafting and issuing Client contracts
• HSE Representative
• Ensuring compliance with GDPR
• First aider
• Fire warden
• Ensuring compliance with all aspects of AML and regulatory training
• Coordinating training, recruitment and social activities for the company
• Handling any management issues quickly and positively, always treating colleagues with dignity and respect

ROLE REQUIREMENTS AND DUTIES

• Proven work experience in a similar role
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word and Excel
• Previous experience in overseeing any audit and compliance controls

SALARY
Salary details available upon application, commensurate with experience and skills.

This is an exciting opportunity for the right candidate to join one of the major firms of Commercial Surveyors in the West Country.

CONTACT
Please send your CV to admin@sccplymouth.co.uk marked ‘Office Manager Position’.